●​  ART CLASS
​      POLICY

Champion Art – Registration & Policies

REGISTRATION & PAYMENT

• Online registration is required to secure a student's spot at the beginning of the year.
• Late enrollment options:
  • In person at Champion Art
  • By phone at 919.388.1739 (Monday - Friday, 9:00 AM - 6:00 PM)
• Payment is required at registration to complete enrollment. Incomplete forms or failed payments may cause delays.

Accepted Payment Methods:

• Credit/Debit Card (online)
• Checks & Cash (if online payment is unavailable; processing fee may apply)
• Returned Credit Card Payment: A 3% fee applies to failed transactions.

SCHOOL NOTIFICATIONS 
Parents will receive important updates via Email, Mailchimp, and WeChat, including:

• School closings
• Class cancellations
• Make-up schedules
• Student artwork & teacher feedback

If a class is canceled, parents will be notified via phone, email, and WeChat.

WITHDRAWAL & REFUND POLICY 
One-Month Notice Requirement:

• A one-month written notice is required for early withdrawal.
• Without notice, tuition is non-refundable but can be credited toward the student’s account balance.

Class Cancellation & Refunds:

• Insufficient Enrollment:
  • Classes with fewer than 4 students may be canceled.
  • Parents will be notified 2-5 business days before the start date.
  • A full refund will be issued if Champion Art cancels the class.
• Early Withdrawal Refunds:
  • Before Class Starts: Full refund (3% fee if paid via credit card)
  • After Class Starts:
    • Within 7 days: Prorated refund (3% fee if paid via credit card)
    • After 3 months: No refund for that semester; prorated refund for the second semester (if a yearly course)

MAKE-UP POLICY & CLASS CREDIT

• We strongly encourage students to schedule a make-up class with their teacher first to ensure continuity in training.
• Whenever possible, students should attend a make-up session in the same teacher’s class to maintain consistency in learning.
• If a make-up class cannot be scheduled, students should request a credit memo for future use.
• One class credit per quarter is allowed if a make-up class cannot be arranged.
• A maximum of 4 memo credits per year is allowed for students enrolled in all four quarters. Students enrolled in three quarters may earn up to 3 credits, those enrolled in two quarters may earn up to 2 credits, and those enrolled in a single quarter may earn 1 credit.
• Once the 4-credit limit is reached, additional absences will not be credited for any reason.

Portfolio Class Exception:

• No credit memos will be issued for missed Portfolio classes since this program already includes 3 free studio hours per week for students.

This policy ensures that students maintain their learning progress while allowing flexibility for unavoidable absences.

INCLEMENT WEATHER

• If classes are canceled due to inclement weather or unexpected circumstances, parents will be notified via phone, email, and WeChat.
• Make-up classes will not be scheduled, but a credit for the missed class will be applied to the student's account.

PRO-RATED TUITION & ROLLING ADMISSION

• Tryout Class: Available for first-time students. Cost varies based on class length and materials used.
• Rolling Admission: Students enrolling after the session starts will have tuition prorated.
• One-Year Contract Discount: If a student enrolls in a yearly plan, their discounted tuition will be adjusted in the next session if they enroll mid-year.

ONE-YEAR CONTRACT PRIVILEGES & MEMBERSHIP
Students with a one-year contract receive:

• 5% OFF Tuition
• Exclusive Yearly Art Show (December)
• One-Year Membership Validity

​
Studio Etiquette:

• Respect all artwork, instructors, and fellow students.
• Maintain a quiet environment for independent study.
• No food or drinks allowed.
• Clean up your workspace and return materials before leaving.
• Avoid wasting materials.
• After two warnings, studio access may be revoked.

PHOTO/VIDEO/VOICE RELEASE
Champion Art may photograph or record classes for educational purposes and publicity on social media, catalogs, and newspapers. Please notify us immediately if you do not wish to be included.