These policies are designed to provide clear, consistent expectations for families enrolled in Champion Academy, Champion Art School, After-School & Enrichment, and Summer Programs. Because each program operates differently, general school policies are followed by program-specific guidelines.
High school credit courses, attendance, academic requirements, grades, transcripts, and outside-credit considerations.
Studio enrollment, student absences, make-up opportunities, rolling admission, and art credit-track expectations.
After-school attendance, transportation, pickup, recurring tuition, enrichment classes, and withdrawal procedures.
Camp registration, cancellations, transfers, refunds, attendance, and school-initiated program changes.
The following policies apply across Champion Education programs unless a program-specific policy below states otherwise.
Online registration is the primary way to reserve a student's place. Enrollment is not considered complete until the required registration information has been submitted and payment or an approved payment arrangement has been received.
- Incomplete forms may delay enrollment or placement.
- Course placement may be subject to grade level, prerequisites, readiness, portfolio review, or academic review.
- Enrollment is subject to space availability and minimum class enrollment.
Payment methods may vary by program and may include online card payment, recurring invoice or AutoPay, Zelle, or other approved methods. Any third-party processing charge or non-refundable fee will be disclosed when applicable.
- Failed or returned payments may delay or interrupt enrollment.
- Families are responsible for keeping billing and contact information current.
- Stopping a payment method does not by itself cancel a student's enrollment or other contractual obligations; families should also submit the required program withdrawal notice.
Email and other school-approved communication channels are used for important notices, class information, schedule changes, student work, teacher communication, and emergency announcements.
- Families are responsible for monitoring the primary contact information provided at registration.
- Urgent cancellations may also be communicated by phone, text, or messaging platform when appropriate.
When in-person programming is affected by severe weather, building conditions, or another unexpected circumstance, Champion Education may reschedule the class, move instruction online, provide an alternate activity, adjust the calendar, or issue an account credit depending on the program.
Champion Education may cancel or combine a class when minimum enrollment is not met or when staffing, facility, safety, or operational conditions require a change. When Champion cancels a program before it begins, families will be offered an appropriate refund, transfer, or credit.
Champion Education may photograph or record classes, student work, performances, projects, or events for educational documentation and school publicity. Families who do not wish their child to appear in public-facing materials should notify the school in writing.
Applies to Champion Academy high school credit courses and other formal academic-credit programs.
Attendance, Coursework & Credit Requirements
High school credit courses are formal academic courses. Students are expected to attend regularly, arrive on time, complete assigned coursework, participate in required assessments or projects, and meet the published course requirements.
Late Enrollment & Placement
Late enrollment may be permitted only when the school determines that the student can reasonably complete the required coursework and instructional expectations. Placement may include prerequisite review, academic readiness review, language placement, or portfolio review.
Withdrawal from a High School Credit Course
Because high school credit courses require year-long academic planning, instructional staffing, grading, and seat reservation, withdrawal and refund eligibility may differ from enrichment programs.
- Families should submit withdrawal requests in writing.
- Refund eligibility is based on the date the written withdrawal request is received and the applicable registration/payment plan.
- Once a substantial portion of the course has been delivered, tuition may become non-refundable except where otherwise required or approved.
Grades, Transcript & Outside Credit Acceptance
Champion Academy records grades and earned credit for students who successfully complete course requirements and may provide official transcript documentation.
Applies to children's art, teen art, portfolio programs, specialized art courses, and art classes that are not governed by a separate Champion Academy credit-course policy.
Student Absence & Make-Up Classes
Tuition is not refunded or prorated for classes missed because of a student's personal absence, illness, travel, family schedule, school event, or other individual conflict.
When space, class level, teacher availability, and scheduling permit, Champion Art School may offer a courtesy make-up opportunity in another appropriate class. Make-up classes are not guaranteed.
- Any make-up must be approved in advance by the school.
- The alternate class must be appropriate for the student's age and skill level.
- Make-ups should normally be completed within the same term.
- Unused make-up opportunities have no cash value and are not transferable to another student or future program year.
When Champion Art School Cancels a Class
If Champion Art School cancels a scheduled class because of teacher absence, facility issues, or another school-controlled reason, the school will normally provide a make-up class, alternate instructional session, schedule adjustment, or account credit.
Rolling Admission & Prorated Tuition
Selected non-credit art programs may accept students after a session has begun when space is available. Tuition may be prorated based on the remaining instructional period. Annual-payment discounts or other promotional pricing may be adjusted when a student joins after the program has begun.
Art Credit Track
Students enrolled in a Champion Academy high school art credit course must follow the Champion Academy attendance, coursework, grading, and credit policies in addition to applicable Champion Art School studio expectations.
Withdrawal from Non-Credit Art Programs
Families should submit withdrawal requests in writing. Refunds, when available, are based on the remaining unused instructional period and the timing of the withdrawal request. Processing fees already incurred by the school may be non-refundable when disclosed at registration.
Applies to weekday after-school care, Chinese, math, Spanish, art activities, and extracurricular/enrichment programs unless a separate course policy is stated.
Attendance & Student Absence
After-school tuition reserves staffing, transportation, supervision, and program space. Tuition is generally not prorated for individual absences, illness, travel, school events, or family schedule changes.
Transportation & Pickup
Transportation is available only from participating schools and is subject to route availability, school calendars, transportation capacity, and timely notification of schedule changes. Parents or authorized adults are responsible for timely pickup by the program's published closing time.
Recurring Tuition & AutoPay
Families using recurring billing or AutoPay are responsible for maintaining a valid payment method. A request to stop recurring payments should be made separately from a program withdrawal request so that billing authorization and enrollment status are both clearly documented.
Withdrawal
Withdrawal should be submitted in writing before the next billing cycle or according to the enrollment agreement for the selected program. Payments already processed may be non-refundable except where otherwise stated in the registration terms or required by law.
Tryout / Trial Classes
Trial classes or placement visits may be offered for selected programs when appropriate and when space is available. Trial availability, eligibility, and any applicable fee vary by program and are not guaranteed.
Applies to summer camps and short-term summer programs unless the registration page states a program-specific policy.
Family-Initiated Camp Cancellation
The following cancellation schedule is recommended for standard summer camp registrations:
| Written Cancellation Received | Standard Refund |
|---|---|
| 30 or more days before camp begins | Full tuition refund, less any disclosed non-refundable processing fee |
| 15–29 days before camp begins | 50% of tuition |
| 14 days or fewer before camp begins | No refund |
Transfer to Another Camp
When space is available, Champion may allow a student to transfer to another summer camp or week instead of canceling. Any tuition difference will be adjusted accordingly.
Camp Canceled by Champion
If Champion cancels a camp before it begins because of insufficient enrollment, staffing, or another operational reason, families will be offered a full refund of the affected camp tuition or the option to transfer to another available program.
Student Conduct & Safety
Students are expected to behave respectfully toward classmates, teachers, staff, facilities, materials, and school property. Champion Education may contact families and take reasonable action when behavior creates a safety concern or significantly interferes with instruction.
Emergency, First Aid & Medical Information
Families are responsible for providing accurate emergency-contact, allergy, medication, and health information as required by the registration form. In an emergency, Champion staff may contact emergency services and the student's parent or guardian.
Policy Updates
Champion Education may update program procedures when schedules, staffing, payment systems, school calendars, safety needs, or program structures change. Material changes affecting currently enrolled families will be communicated through school-approved channels.
This webpage is intended to provide a clear operational summary of Champion Education policies. Program registration forms, enrollment agreements, payment authorizations, and course-specific requirements may contain additional terms. When a program-specific written agreement conflicts with a general webpage summary, the applicable signed or accepted enrollment terms should be reviewed carefully.
